Sales Coordinator

Job Purpose:

• The main purpose is to complete tasks and follow-up activities related to Saudi Aramco invoicing on timely basis.
• To assist the Sales Team and Department Head by coordinating in preparing sales documents, invoice submission, payment follow up.

 Principal Responsibilities and Accountabilities:

• The primary function is to collaborate with the Sales Team and other departments to ensure timely processing of Saudi Aramco invoicing and payment follow-up activities.
• Coordinate with warehouse team to obtain material delivery details.
• Follow-up with Saudi Aramco for Goods Receipt (GR) posting.
• Coordinate with Finance department to obtain the invoices and submit the invoices to Saudi Aramco on timely basis.
• Keep regular tracking and updating on the Ageing Receivables (AR) reports from the Finance department.
• Assists Sales Team in making cost sheets, prepare commercial proposal and relevant documents, invoicing, etc.
• Create and maintain reports and records as required by management.
• Establish active communication and engagement with Sales Team to ensure that orders are processed promptly.
• Collaborate with sales team with any additional work as needed.
• Supports the Sales Team, Manager and Department Head in all sales related activities.

• Excellent interpersonal, communications, time-management and organization skills.
• Knowledge in the ERP system – Oracle is an added advantage.
• Good verbal and written communication skills.
• Good Knowledge of Microsoft Office.
• Strong communication skills
• Excellent organizational skills
• Ability to multitask and prioritize
• Attention to detail
• Proficiency in using CRM software
• Good negotiation skills
• Customer service orientation
• Problem-solving abilities
• Time management skills
• Knowledge of sales techniques and strategies

Sales and Marketing or Business Management.